List of active policies
Name | Type | User consent |
---|---|---|
Site Agreement | Site policy | Authenticated users |
Summary
Waivers and Agreements
Please read the following waivers and agreements carefully. They include
release of liability and waiver of legal rights, and deprive you of the ability to
sue certain parties. By agreeing electronically, you acknowledge that you
have both read and understood all text presented to you as part of the
registration process.
✓ Vedic Hindi School (VHS) volunteer ethics, procedures and
guidelines Introduction:
The following procedures have been developed by the VHS Volunteer Core
Team and are designed to protect both students and volunteers.
Acceptance of and adherence to these ethics, procedures and guidelines is
mandatory to participation as a volunteer. These volunteer guidelines are
designed to protect students from harm and to prevent even the
appearance of impropriety on the part of the individual mentors, volunteers,
students and schools participating in VHS volunteer programs.
Full policy
Waivers and Agreements
Please read the following waivers and agreements carefully. They include
release of liability and waiver of legal rights, and deprive you of the ability to
sue certain parties. By agreeing electronically, you acknowledge that you
have both read and understood all text presented to you as part of the
registration process.
✓ Vedic Hindi School (VHS) volunteer ethics, procedures and
guidelines Introduction:
The following procedures have been developed by the VHS Volunteer Core
Team and are designed to protect both students and volunteers.
Acceptance of and adherence to these ethics, procedures and guidelines is
mandatory to participation as a volunteer. These volunteer guidelines are
designed to protect students from harm and to prevent even the
appearance of impropriety on the part of the individual mentors, volunteers,
students and schools participating in VHS volunteer programs.
A. Intellectual Property
1. Content Ownership: Any material and content developed by course
instructors to deliver instruction for VHS E-learning class becomes
property of the Vedic Hindi School.
2. Content Reuse:
• Any Material and content developed by VHS faculty can be used in
another course module.
● Any material and content developed by VHS faculty cannot be used
in another School and/or Teaching methodology apart from VHS.
3. Disclosure: VHS will follow any non-disclosure agreements
necessary for internal/external projects.
4. Infringement: VHS will follow the Copyright and TEACH act (TEACH
Act 2002)
5. Royalties and Proceeds: Content that generates royalties or
proceeds will be owned and managed by VHS.B. E-Learning Expectations from Volunteer Lead Teachers &
Assistant Teachers
Online Class Code of Conduct: The district student code of conduct
will apply to VHS E-learning sessions to mirror proper classroom
behaviour.
● Teachers must force mute audio (mics) and video (cameras) for all
participants before joining the live session.
● Students can be unmuted (audio) when participating in instructional
conversations after the teacher has established clear expectations
and norms.
● Teachers must adjust the chat settings to “participants can chat with
the moderator (Teacher) only” before starting class.
● Teachers must establish norms with students to ensure classroom
expectations are extended into the digital learning space.
● Specific reminders should be provided during each session on how to
participate appropriately with dialogue through the video and/or public
chat feature.
Communication:
• Course Instructors are responsible for ensuring that they have the
minimum technology requirements to complete online courses,
including access to computers or laptops, knowledge of MS Office
and not less than a DSL Internet Connections.
• Course Instructors will answer all forms of communications in a
timely fashion. Faculty must communicate with students in the time of
Instructor’s absence.
Assignments and Due Dates:
• The Lead Teacher will post assignments and due dates weekly
• The Lead Teacher will post assignment feedback to students within
7 days of assignment due date.
• Instructors will follow up with students no later than 24 hours of first
initial student-faculty communication.
C. Staff Development Training:
All teaching Volunteers should maintain good standing for staffDevelopment Training. The development training will cover following
aspects of teachers training:
● A regular training for proficient delivery and management of course
modules.
● A regular training for proficient management and facilitation of real
time student-faculty interaction.
D. Volunteer Hours: Each online session will be 90 minutes long.
Depending on the number of classes you are teaching, the volunteer hours
will vary accordingly. A minimum 4 hours of commitment per week is
expected which includes teaching one 90 minute class and before & after
preparations (creating ppts or slides, planning for lesson plan etc) of taking
a class. Teachers will record any volunteer hours served and report
monthly.
E. Dress Code:
● Neat casual attire while taking E-learning classes; Teachers are a
role model for students.
● Indian wear (saree, suit, kurti) during VHS events.
F . Respect. Volunteers will be open minded and respectful of students
and staff’s cultural, social, and religious differences.
G. Discipline or Other Concerns: Report discipline, academic or
social/emotional concerns to the appropriate administrator or teacher.
H. Calendars: The teaching faculty should be aware of school holidays,
important event days such as: Kavita Pratiyogita, Assessment Test dates
etc.
I.
Delivering an E-Learning Course:
1. E-Learning Course Orientation:
a) Policy• Online Assignment Requirements: Online assignment includes:
lesson plan, powerpoint presentation of topic covered in class. All
prepared work shall follow guidelines for academic, honesty,
copyright and intellectual property policies.
b) Attendance and Participation
• Teacher’s attendance for an E-learning course is necessary; there
shall be at least 3 days notice prior of taking a leave.
• It is the duty of the Course Instructor to inform and accordingly
prepare their assistant staff to substitute in their absence.
• Participation is separate from attendance requirements, it requires
appropriate facilitations and weekly posting of feedback to students.
c) Procedure
• An E-learning environment course orientation should offer an overview of
course components, instructional materials and technologies along with
VHS E-learning environment support resources.
A well structured orientation establishes the foundation and sets the tone
for student-instructor communication for the entire semester.
J. Confidentiality: All student information should be treated confidentially.
Sharing student information with others may be a violation of the law.
Confidential information includes any personally identifiable information
regarding a student, including, but not limited to, a student’s Scholastic and
health records, Test scores and grades, Family information, Discipline or
behavioral incident information and Status or accommodations given an
academic or developmental special need.
If you have questions, please ask a VHS administrator. Any student needs
communicated to the volunteer should be referred to an appropriate staff
person.
Do not make a promise to a student that you will not reveal confidential
information to a parent or school officials.
It may be necessary to do so for the welfare of the student and to protect
you from violating the law. Although the student is free to share confidentialinformation with you, there are certain things that you are required by law to
tell the VHS director.
**Any personal information learned from a student or student’s files,
should be held in strictest confidence.
except: 1. If a student confides that he or she is the victim of sexual,
emotional, chemical or physical abuse;
2. If a student confides that he or she is involved in any illegal activity;
3. If a student confides that he or she is considering homicide or suicide.
Should one of these exceptions arise, you are required to immediately
notify the VHS director or appropriate school personnel and/or appropriate
agencies in the case of suspected child abuse or neglect in accordance
with applicable law and VHS Board Policy FFG, within 48 hours of learning
of facts giving rise to the suspicion.
*Note on your calendar when this information was reported and to whom it
was given. Remember, this information is extremely personal and capable
of damaging lives, so do not share it with anyone except the appropriate
authorities.
K. Student-Teacher Interaction/Communication with students
1. Feedback to student assignments will be delivered in a timely
fashion by the course instructor. They should also respond to all
submitted work within 1 week of submission.
2. All meetings and/or activities with students must take place on
the portal; through E-learning Classroom.
3. Offline campus meetings between the volunteer and a student
are strictly prohibited unless under the direct supervision of a
school official or parent/guardian.
4. The volunteer will provide a copy of any email communication
to a parent regarding volunteer activities to school staff upon
request. If requested by the parent or school administrator, the
volunteer will cease calls and/or emails to the parent.
5. The volunteer is prohibited from knowingly communicating with
students through a personal social network page.Under the following limited circumstances, electronic media may be
used to contact a student solely regarding mentoring/tutoring issues :
a. The parent must consent in writing to the type of contact in the Parent
Permission Form.
b. If the parent consents, the mentor/tutor may communicate with the
student by telephone or cellular phone, including text messaging. There
may be no communication between the hours of 9:00 p.m. and 7:00 a.m.
Upon request by the parent, student, or campus administrator, the
mentor/tutor will cease communication with the student by telephone or
cellular phone.
c. If the parent consents, the mentor/tutor may use email to communicate
with the student solely about mentoring/tutoring issues. The mentor/tutor
must copy the campus mentor program email on all emails to the student.
The mentor/tutor may not communicate with the student by email during
school hours or between the hours of 9:00 p.m. and 7:00 a.m. Upon parent,
student, or campus administrator request, the mentor/tutor will cease email
communication.
d. The mentor/tutor is prohibited from knowingly communicating with a
student through a personal social network page. The mentor/tutor may
communicate with a student through a social network page created by a
campus or for mentoring and/or tutoring activities.
VHS Coordinator Communications:
a) Policy
• VHS Coordinator is responsible for quality service-level management for
student learning. They will ensure positive communication between
students & faculty.
b) Procedures
• Given the physical and temporal separation between students and faculty,
it is important to consider the methods of communication: student-faculty
interaction and student-to student interaction that will be used in the course
when developing lesson plans.• Interaction may occur during faculty working hours, or it may take place
via portal.
Role Model.
• Do not criticize parents, teachers, school personnel or guidelines publicly
or with your student. If a problem arises, consult with your volunteer
coordinator or the campus principal.
• Do not discuss your students and their problems publicly or with others. If
you need help with a student, discuss the matter professionally and
confidentially with the teacher, counselor, assistant principal, or principal. •
Address the student directly and with sensitivity, be honest and model an
appropriate manner.
• Use discretion in giving gifts to students in alignment with your campus
volunteer program policy. What you should know about Potential Liability.
M. A volunteer directly serving a school is not immune from
personally liable – for conduct that is:
(1) incident to or (2) within the scope of your duties as a volunteer and
involves the exercise of judgment or discretion on your part.
• You are NOT protected from personal liability if you use excessive force
or negligence in disciplining a student resulting in bodily injury to a student.
• For purposes of liability, a “volunteer” is a person providing services
(1) for or on behalf of the school
(2) on the premises of the
(3) or at a school-sponsored or school-related activity on or off school
property.
• The law concerning volunteers does not limit the volunteer’s liability for
intentional misconduct or gross negligence. That is, a volunteer can be
liable for intentional misconduct or gross negligence.
• A person who does not provide services for or on behalf of the school on
the premises or at a school-sponsored or school-related activity on or off
school property is not considered a “volunteer”.
If you are not considered a “volunteer”, you may be subject to liability. Avolunteer may be subject to criminal liability on charges for abuse of
children. ·
A person who does not provide services for or on behalf of the school on
the premises or at a school-sponsored or school-related activity on or off
school property is not considered a “volunteer”.
If you are not considered a “volunteer”, you may be subject to liability. A
volunteer may be subject to criminal liability on charges for abuse of
children.
Waivers and Agreements · Please read the following waivers and
agreements carefully. They include release of liability and waiver of legal
rights, and deprive you of the ability to sue certain parties. ·
you acknowledge that you have both read and understood all text
presented to you as part of the registration process. ·
I,................ the undersigned, state that A person who does not provide
services for or on behalf of the school on the premises or at a
school-sponsored or school-related activity on or off school property is not
considered a “volunteer”. If you are not considered a “volunteer”, you may
be subject to liability. A volunteer may be subject to criminal liability on
charges for abuse of children. I also accept liability for any material damage
caused by my behavior in school. I/WE, on behalf of ourselves and our
child/children do hereby agree to hold Vedic Hindi School, and its
representatives, staff and members, volunteers, paid or unpaid, harmless
from any responsibility or liability, any and all bodily injury and illness
claims, demands, damages, costs, expense actions and cause of action
arising from any act or occurrence while attending Vedic Hindi School or as
a result of participation in the programs and activities conducted under the
auspices of Vedic Hindi School. Further, I understand that while associated
with Vedic Hindi School, and while participating in their programs, I would
be photographed, taped, filmed, which may be displayed via electronic
media, but not limited to media such as YouTube, to which I consent. Ihereby waive all rights to privacy in photographs and videos, and to
compensation related to the use of photographs and or videos. I/We agree
to indemnify Vedic Hindi School and its representatives, staff and members
for any costs or liabilities which they may incur as a result of my
participation in any of its programs. Furthermore, I/We waive any liabilities
that Vedic Hindi School and its members may have to me as a result of any
injury, illness, or property damage while participating in their programs.
I/We fully read and understand the parent/student handbook. I/We fully
understand and assume full responsibility for my actions while entering this
arrangement with Vedic Hindi School. By accepting this indicate that you
have read and agree to our policy.